Form for receiving cargo. Power of attorney to receive cargo

Pay attention! The consignee (natural person) must present an identity document, the details of which were declared by the consignor upon delivery of the cargo to the Forwarder.
For example:

  • if the consignor specifies the data of the consignee's passport, the cargo will be released only upon presentation by the consignee of the specified passport;
  • if the consignor indicates the data of the consignee's driver's license, the cargo will be released only upon presentation by the consignee of the specified driver's license;
etc.

At the same time, if the cargo sent to the address of an individual will be received by his representative by proxy, then when issuing the power of attorney as a document proving the identity of the principal, the details of the document declared by the consignor upon delivery of the cargo to the Forwarder are indicated. A copy of this document is attached to the power of attorney, unless the power of attorney is notarized. The authorized person for receiving the goods presents:

  • a duly executed power of attorney with a copy of the document proving the identity of the principal, the details of which are indicated in the power of attorney or a duly executed power of attorney certified by a notary;
  • identity document of the authorized person specified in the power of attorney.

After the cargo arrives at the branch, the recipient will be notified about it via SMS, e-mail message or a phone call from an employee of the PEK Company's call center.

You can pick up the cargo yourself at the branch, or use the services of a delivery service that will bring the shipment to the specified address of the recipient.

To receive the cargo, you must present a passport of a citizen of Russia or a foreign passport. Delivery of cargo is also possible upon presentation of the following documents:

  • temporary identification card with a photo of the owner;
  • driver's license;
  • officer's identity card;
  • sailor's passport;
  • residence;
  • military ID if the recipient is on active duty.

Receipt of cargo by proxy

If the recipient - an individual cannot be personally present at the transfer of the goods, then he needs to draw up a power of attorney, to which a photocopy of the principal's passport is attached to verify the passport data indicated there and personal signature. The trusted person presents these documents along with his passport and receives the goods.

Note!The presence of discrepancies in the submitted documents and / or the inability to reliably determine the conformity of the signature may be the reason for refusing to issue the goods by proxy written in a simple written form.

The details of the identity document must match the details of the document specified in the power of attorney to receive the cargo. The power of attorney is signed personally by an authorized person without using a facsimile or other technical means of certification.


If the recipient does not have the opportunity to provide a copy of the passport, then the power of attorney from the consignee - an individual must be notarized.

Any cargo, regardless of its category and value, is classified as a material value, and therefore its release (release) is carried out upon presentation of documents confirming the rights to it.

Receipt of cargo, on the one hand, is considered as receipt of goods (commodities), that is, the recipient takes a certain product in a certain amount, according to the delivery note or other delivery agreement.

On the other hand, the carrier of the goods receives the goods of the customer at the base and delivers them to the customer, which implies a slightly different scheme of actions. In both cases, the direct recipient of the goods (authorized person), as well as the carrier (driver), officially representing the buyer company, must have a power of attorney to receive the goods, drawn up in accordance with all the rules.

The scheme for redirecting goods from the seller to the buyer in a simplified form is as follows: the seller - the carrier (transport company or driver) - the buyer.

A power of attorney to receive the goods (cargo) will be needed at the time of the transfer of the product from the hands of one party to the transaction into the hands of the other.

Obviously, the recipient's power of attorney to accept the goods will be needed either at the first stage of the chain, or at the second. It depends on the status of the driver (carrier):

  1. Carrier (driver) is the authorized representative of the recipient. In this case, the transfer of goods from one hand to another occurs at the first stage at the moment when the driver certifies the shipment of goods to him with his signature. The recipient, by issuing a power of attorney to the driver, assumes the risks of possible damage during transportation (CC Art. 459). His further claims to the supplier are groundless.
  2. Carrier (transport company) is a third party in the transaction, or an intermediary. In this case, the transfer of goods from hand to hand is carried out at the second stage. The driver picks up the cargo, operating with a waybill and TTN (FZ No. 259 UATiGNET 2007/08/11 edition 2016/03/07 article 2 p. 3; Government Decree No. 272 ​​2011/15/04 edition 2016/24/11 p. 6 ). The authorized representative of the buyer, who has a power of attorney in his hands, receives the goods in the proper quantity and quality, according to the contract of sale. The responsibility for the safety of the cargo lies with the sender or the TC (UATiGNET Art. 10; Civil Code Art. 223), the risks associated with transportation cannot be assigned to the buyer.

*UATiGNET* - Charter of road transport and urban ground electric transport.

The power of attorney confirms the authority of the representative. The issuance of goods without a power of attorney (on parole) is fraught with consequences for the seller (non-receipt of money, proof of the fact of the release of goods).

A power of attorney is not required if the goods are shipped (received) at the buyer's own warehouse, that is, on its territory, which is specified in the text of the contract.

In this case, the acceptance of the cargo is carried out by financially responsible persons who are on the staff of the recipient, which is beyond doubt.

Required documents

If the consignee personally accepts the delivered goods, he must present a document proving his identity.

At the same time, he is obliged to present exactly the certificate that is indicated by the sender in the forwarder's documents when the goods are shipped.

Currently, the identity of a Russian citizen is confirmed by the following documents:

  • passport of the Russian Federation (Decree of the President No. 232 1997/13/03);
  • USSR passport of 1974 (FZ No. 62 2002/31/05 sts. 10, 42; Definition of the Supreme Court No. KAS03-621 2003/25/12);
  • foreign passport or diplomatic passport (Presidential Decrees No. 1752 1996/21/12; No. 1222 2005/19/10; No. 1709 2012/29/12);
  • birth certificate up to 14 years old (FZ No. 143 1997/15/11);
  • identity card of a serviceman (PP No. 91 2003/12/02; Order of the Minister of Defense No. 495 2014/18/07);
  • seafarer's identity card (PP No. 628 2008/18/08);
  • military ID (PP No. 719 2006/27/11; Order of the Minister of Defense No. 500 2007/19/11);
  • prosecutor's certificate (FZ No. 2202-1 1992/17/01, article 41.1);
  • temporary identity card f.2P (PP No. 828 1997/08/07; FMS Order No. 391 2012/30/11).

If the recipient is the head of the enterprise (LE) in person, then his passport, an extract from the register no older than a month and an appointment order will be required. The seal of the company may be requested to be presented.

If the recipient is represented by an authorized person, then it is necessary to present a power of attorney to receive the goods and a personal document proving the identity of the person present. Of course, the identity of the actual recipient of the goods must match the identity specified in the power of attorney.

Registration procedure

Let's figure out how to write a power of attorney to receive the goods.

The power of attorney must be in writing.

There are no requirements for the appearance of the power of attorney.

Therefore, a trust paper can be presented:

  • unified forms M2 or M2a, which have ceased to be mandatory, but are not excluded from the list of acceptable accounting documentation;
  • in free form;
  • on a form developed and approved within the enterprise and used by the accounting department.

Notary certification is not required in any of these options.

The authenticity of the document will be confirmed by the original signature of the director of the organization and a round seal. The signature of the chief accountant is not mandatory, but quite often it turns out to be far from superfluous, since it is the chief accountant who instructs the commissioners, issues and disposes of powers of attorney, and also checks the execution of instructions.

Powers of attorney of the State Statistics Committee forms and internal samples are accounting accounting documents, and therefore they are subject to registration upon issuance (with the signature of the recipient), delivery in case of non-use, storage and disposal in the prescribed manner.

A mandatory requirement for a power of attorney of any type to receive cargo (goods) is to put down the date and place of its execution. Otherwise, the power of attorney will not be relevant (CC Art. 186). The period of validity of the document is assumed to be one year from the date of issue, unless otherwise indicated in the text.

When using a prepared power of attorney form that requires filling in the fields, all spaces left empty are crossed out. The body of the trust document must contain the following information:

  • about the consignee;
  • about a trusted representative (the position or labor status in the team must be indicated) with a listing of his powers;
  • about the consignor, including the name of the contract on the basis of which the cargo is delivered, and its registration number;
  • about the delivered cargo, indicating the name, assortment and quantity;
  • sample signature of the consignee;
  • the signature of the general, indicating the full name and position with an imposed seal.

It should be noted that the positions held by all those involved in the assault must be valid. The expiration of the employment contract or the upcoming recertification / retraining / reassignment should not coincide with the time of the transaction.

Otherwise, the power of attorney, as well as the actions taken under it, may be recognized as unlawful, and their legality may well be challenged in court.

Sample power of attorney to receive cargo

Forms of the State Statistics Committee M2 and M2a in any format can be taken on the Internet, printed and used in practice.

The difference between their application is that M2 is used once, while M2a involves a series of repeated acceptances from the same supplier within the framework of one contract.

Typical powers of attorney can be issued both to an administration representative authorized to pick up a dozen notebooks and a box of paper clips from the base warehouse, and to a forwarding driver who is charged with delivering a ton of crushed stone and a ton and a half of finishing tiles.

The basis for the acceptance of products is a power of attorney to receive the goods, which helps to identify the identity of the recipient.

A power of attorney to receive cargo is a strict reporting form that is drawn up by the buyer of the goods in the name of the forwarder, which gives him the right to receive it, draw up accompanying documents - sign invoices, with its subsequent transportation to the destination.

Mandatory details of the trust document

It is the power of attorney to receive the cargo that allows you to avoid the occurrence of non-standard situations - theft of property.

A properly executed form of a power of attorney to receive the goods must have the following mandatory details:

  1. document's name;
  2. serial number;
  3. the date and place of its compilation;
  4. registration information about the principal (general information about the buyer of the product);
  5. personal data of the authorized person (his passport data) who represents the interests of this principal;
  6. list of powers granted;
  7. expiration date of the document;
  8. signature and position of the principal, his full name and seal of the organization;
  9. signature of a trusted person (forwarder, driver).

In addition, in the power of attorney for receiving cargo for individuals, the nature of the transported products can be indicated - its shape, name and quantity. This allows you to check the completeness of the purchased goods in accordance with the declared nomenclature. If shortcomings are revealed, then the act and the invoice will not be signed.

As a rule, a representative of a transport company acts as a forwarder or driver, with which the buyer (owner) of the product concludes a contract prematurely.

List of possible powers of a trustee

The list of powers that may be vested in a trustee responsible for the transport and forwarding services of the goods:

  • acceptance of goods at the warehouse of the sender;
  • delivery of a sample of cargo to the location specified by the buyer;
  • acceptance and signing of accompanying documents with their subsequent transfer to the final recipient of the goods;
  • drawing up a consignment note;
  • acceptance of monetary compensation for services rendered.

Sometimes the recipient of the products may share the above powers among several people. This variant of events provides for the compilation of several documents of this sample, which makes it possible to delimit the powers of authorized persons.

An example of drafting a trust document

A sample power of attorney for receiving cargo is as follows:

Please note that the power of attorney to receive the goods does not require any notarization!

Order of receipt of goods

According to the “form of the law”, in order to obtain a power of attorney, an authorized person must sign in their register, which confirms the fact of this action.

Upon receipt of the goods, the authorized person must provide a passport that will allow you to identify the person and verify the accuracy of the data specified in this "receipt". Together with the power of attorney for the collection of cargo, it is advisable to provide a photocopy of the passport of the authorized person.

An additional attribute when receiving goods is the affixing of a “wet” seal by the recipient company on acts and invoices. This action allows you to confirm the fact of the transfer of products, since the act or invoice additionally indicates the number and date of the trust document who is the recipient of the goods, and the signature of the recipient itself. By the way, this sample signature must be identical to the passport and the provided "receipt".

How to get your cargo in shopping mall?

Delivery payment:

Payment of transportation costs for the transportation of goods from Moscow to the final destination is made directly to the transport company that delivered this cargo, upon receipt of the products by customers.

Attention!
 The area of ​​responsibility of the “Otdyv-i-son.ru store” ends immediately after the signing of the shipping documents by the employees of the TC terminal.

The procedure for actions in case of discrepancy between the number of places and the shipping documents upon receipt of the goods in the transport company.

  1. Determine the number(s) of the missing place(s) and the list of goods included in it, according to the accompanying documents for the shipment and the labels on the packaging of each of the order places.
  2. Make a record in all copies of the shipping documents about the number of seats actually accepted.
  3. Require the administration of the destination station (airport, terminal) to draw up a Commercial Act. It must contain information about:
  • received order number,
  • description of their appearance
  • list of missing order places.

If the administration of the destination station (airport, terminal) refuses to perform these actions: contact the traffic police department that ensures the operation of the destination station (airport, terminal) with a statement on the fact that the received cargo does not comply with the accompanying shipping documents.

If there is damage to the packaging of the commodity items of the order or if it does not comply with the established packaging technology, as well as in case of other suspicions

  1. Carefully inspect the cargo to assess its condition, detect possible places where the package has been opened, theft or damage to the goods (s), determine whether the actual weight of the cargo corresponds to the weight indicated in the shipping documents.
  2. Open the packaging of the shipping item and check that its contents correspond to the information specified in the accompanying documents.
  3. Make a record in all copies of the shipping documents on the condition of the goods received from the carrier.
  4. Require the administration of the destination station (airport, terminal) to draw up a Commercial Act, which must contain information about:
  • received order number,
  • the quantity and condition of the packages of received cargo items,
  • the presence of signs of damage or opening on them,
  • a description of their appearance and a list of missing or damaged goods (with codes).

If the administration of the destination station (airport, terminal) refuses to perform these actions, contact the traffic police department that ensures the operation of the destination station (airport, terminal) with a statement on the fact that the received cargo does not comply with the accompanying shipping documents.

Attention!
 If, upon acceptance of the cargo, the recipient did not file a claim in writing with the carrier (i.e., did not make an entry in the shipping documents or did not draw up a Commercial Act with the carrier) about the shortage and / or damage to the cargo, it is considered that he received the cargo in accordance with the terms of the contract transportation.

The exception is damage to the cargo, which could not be detected by the usual method of receiving the cargo (damaged goods with the integrity of the package). In this case, the application to the carrier must be made within 3 days from the date of receipt of the goods.

To make an application you need:

  1. Take a photo of the damaged item.
  2. Make a claim to the carrier (indicate the transport nature of the damage).
  3. Subsequently, make a technical examination (conclusion of the service center) for the operability of the goods.

Note

Claims for incompleteness, regrading and underfilling of goods are accepted within 5 calendar days from the date of transfer of the goods to the client.

If the client does not receive his product, it is forbidden to open and use this product without written consent from the manager of the Otdyv-i-son.ru store. In case of non-compliance with this rule, the store reserves the right to charge the client money in the amount of the retail price of this product.

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General provisions on the execution of powers of attorney, regardless of the types of goods for which they are planned to be issued, are contained in Art. 185-186 of the Civil Code of the Russian Federation.

It is necessary to present in cases where the goods will be picked up by an authorized person from an enterprise or individual.

In both cases, there is no need to notarize the power of attorney.

Power of attorney to receive cargo on behalf of an individual is drawn up in an arbitrary handwritten form signed by the principal.

On behalf of the enterprise power of attorney to receive cargo can be drawn up both in free form on the letterhead of the company, and according to unified forms M2, M2a. The power of attorney is entitled to be signed by the head or another person who is authorized to represent the interests of the organization in accordance with its constituent documents (clause 5 of article 185 of the Civil Code of the Russian Federation, ruling of the Moscow City Court of December 16, 2015 No. 4g-13419 / 2015).

Form of power of attorney to receive the goods in the transport company PEK

Sample for a transport company (for example, "PEK") is usually developed by a forwarding company. However, this does not mean that it is impossible to present a power of attorney in the M2 form or in free form to receive the goods, including the necessary data in it. A sample of such a power of attorney should contain:

  1. Date and place of compilation (clause 1, article 186 of the Civil Code of the Russian Federation). Without specifying this information, the document can be considered null and void (appellate ruling of the Vladimir Regional Court dated January 21, 2014 in case No. 33-112 / 2014 (33-4462 / 2013).
  2. For individuals, it is mandatory to indicate passport data and address of residence. Legal entities provide their full bank details and information about the person who is authorized to issue power of attorney to receive cargo.
  3. Information about the cargo to be received, indicating the units of measurement and quantity.
  4. Term. In its absence, it is understood that the document is valid for 1 year (clause 1, article 186 of the Civil Code of the Russian Federation).

Presentation authorization to receive cargo mandatory upon receipt of goods both from the enterprise and on behalf of an individual. Its sample can be downloaded on the website of the forwarding company or compiled independently, including the necessary information and details.

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